description

This program is an "OPEN INTERFACE" which saves recapturing bank advices in various modules as:

• Portfolio management
• Securities accounting
• Financial accounting

This solution is reliable and efficient and therefore makes it possible to transfer safely transactions such as cash/securities/investments/forex/coupons, etc. avoiding risk of error.

Concept Processus reflects once again our willingness to rationalise administrative tasks and
thus improve productivity and quality of work.

This interface can be integrated into all our solutions.

Banks

Processus has already been configured for several banks and we would be pleased to provide you with further information about it.

If Processus is not yet adapted to your corresponding banks, our programming service is at your disposal for developing the required links.

The design of Processus allows quick adaptation to new banking software.

Import

This function allows the conversion of data from a given bank to another by loading it in the intermediate data base of the Open Interface, a process which can be achieved manually or automatically.

The data coming from each one of the banks is checked in regard to syntax, and is converted to a standard format.

All other processing is designed in a generic form and managed by the program of Transfer.

Many functionalities have been designed to check the consistency of transferred files, to safeguard the integrity of the data base of the Open Interface and to manage any detected errors.

Intermediary database

This base contains:

• The data converted by the import program to the standard format of the Open Interface
  
• The history of the imported and transferred data.
  
• The parameters specific to each bank (conformity to the codes operations,
  customers, type of securities, accounts, etc.).

This database can be physically dissociated (for example on another server) from the application database.

Transfer

This function makes it possible to transfer data from the intermediate database to the various modules of CONCEPT (financial accounting, securities accounting, portfolio management).

It does not depend on the source of information. Thus, it is a universal interface, which does not have to be modified when creating a link to a new bank.

The transfer can either be made automatically or manually. In such a case, the user can make a selection by bank, customer, type of operation, period, etc.

All the operations matching the selection are then loaded on a temporary status into the financial accounting, securities accounting or portfolio management. This temporary status enables the user to control transferred information before making it definitive. Another function makes it possible to cancel the transfer either in part or as a whole, according to the same selection criteria.

Many reports ensure control of the right execution of the various operations.

According to the information provided by some banks, the system can also create additional data in specific files. For example, the system can thus automatically open a new article for a security not yet listed in the securities file.

Many functionalities have been designed to check and ensure the consistency of transferred files, to safeguard the integrity of the operating database and to manage detected errors.

Due to its flexibility, this solution allows parameterizing of account charts and is suited to keep the accounts of any type of entity, whatever their jurisdiction or legal form.

This program enables you to keep your own accounts as well as accounts of entities managed on behalf of customers.

It consists of a basic module and various options such as :

• Multi-company
• Multi-currency
• Multi-layout
• Current account
• Interest calculation
• Budget
• Consolidation
• Contract management
• Data export

CONCEPT FINANCE / BASIC MODULE

• Table of result:
  • Free layout of the results: The user can structure his according to his wishes, with his own totals, sub-totals, comparisons, ratios, etc
    
• Chart of accounts:
  • Multinational, not tied to any legislation, neither with regard to the account structure nor to the chart of accounts or to the layout of the results
    
• Accounts:
  • Length and structure of the accounts entirely configurable, company by company. An account may comprise from four to 15 alphanumerics and may be subdivided into two or three subsidiary accounts
    Example : 1000.USD.01
    
  • Possibility of naming accounts in two languages
    
• Management of entries :
  • Simple or multiple entries with an unlimited number of transactions on the debit as well on the credit side
    
  • Automatic reminder of standard namings
    
  • Automatic cancelling of simple or multiple entries
    
  • Possibility of lettering.
    
• Budget:
  • Periodical budget which can be captured on the level of each account or of the results table
    
• Queries:
  • Many types of queries e.g. by posting date/value date/voucher or entry’s number/letter/accounts, etc.
    
• Printing :
  • Printing available in many different forms (ledger, balance, etc.) according to various criteria.
    
• VAT:
  • Calculation of the VAT or similar taxes and automatic charging on the accounts "VAT due" or "preliminary tax". while making entries.
    
  • Management according to the system of agreed or received benefits.
    
• Drawing up results (balance sheet, P&L account):
  • Calculation of the balance sheet according to entry date or value date.
    
  • Multi-period, possibility of printing and of recalculating results retroactively.
    
• Closing/Clearing:
  • Closing and emptying entries with fully automatic forward carrying

MULTI-COMPANY

• Unlimited number of companies.
• Possibility of creating a new company by copying source data of an existing company (Chart of accounts, table of results, currencies, etc.)

MULTI-CURRENCY

• Free choice of the basic currency.
  
• Method of accounting according to two processes:
  • double currency accounts
• foreign currency holdings
  
• Possibility of keeping indefinitely previous exchange rates
  
• Data capture of simple and multiple entries with trasactions in several currencies.
  
• Automatic calculation of the results of exchange
  
• Possibility of calculating and breaking down the results of exchange by currency or by account.
  
• Automatic charging of revaluation entries
  
• Display at any time of the currency holdings and of the results of exchange not yet
  placed in the account
  
• Possibility of updating rates of exchange
  
• Cross rates calculation

MULTI-LAYOUT

• The program enables simultaneous publishing of the results according to the legislations of several different jurisdictions and/or in many languages.
  
• Possibility of showing the results in various currencies.

CURRENT ACCOUNTS

• Integration of accounts of books kept for third parties by grouping in centralisation accounts
  
• Publishing the balances of third parties

INTEREST CALCULATION

• Automatic calculation of the interests according to nine different methods.
  
• Possibility of readjustment in the event of modification of rates relating to a period which has already been ended
  
• Determination of interest rates per account or currency.

BUDGET

• Capture of the budget in a summary table.
• Annual or periodical budget
• Result trend
• etc.

CONSOLIDATION

• Possibility of consolidating companies having different basic currencies.
• etc.

CONTRACT MANAGEMENT

• Possibility of determining the result of a contract with budgetary back query and
  comparison (useful in particular for trading companies).

DATA AND EXPORT

• Possibility of exporting data (results, entries, statement of accounts) to a
  spreadsheet (Excel TM, etc).

Securities accounting

Securities accounting is a module complementary to financial accounting. It enables the user to:

• Link one or more security portfolios to specific accounts.
  
• Keep inventory of the positions by depositary location.
  
• Calculate for each one of the positions the cost price at purchase as well as in the currency in which the security has been issued as in the basic bookkeeping currency.
  
• Bring out automatically at the time of each transaction the result (gain or loss of the transaction and the exchange balance).
  
• Generate and record automatically entries in the financial accounting.
  
• Estimate periodically portfolios and display results which have not yet been realised, with the option of entry into the accounts etc

This module enables you to make estimates in different currencies as well as to carry out various analysis.

Some other options which can be added, are:

• Management of fiduciary placement and loans
• Management of FOREX (Spot, Forward, Swap).
• Management of coupons and dividends.